Fire safety arrangements

11.—(1) The responsible person must make and give effect to such arrangements as are appropriate, having regard to the size of his undertaking and the nature of its activities, for the effective planning, organisation, control, monitoring and review of the preventive and protective measures.

(2) The responsible person must record the arrangements referred to in paragraph (1) where—

(a)he employs five or more employees;

(b)a licence under an enactment is in force in relation to the premises; or

(c)an alterations notice requiring a record to be made of those arrangements is in force in relation to the premises.

What the Enforcement Guidance says:
Under this article, the responsible person must make and implement arrangements
for planning, organising, controlling, monitoring and review of the preventative and
protective measures required by the Order. This gives rise, in the first instance, to the
requirement for an emergency plan including the measures for ensuring the effective
operation of the plan and for ongoing checks of the appropriateness of the plan and
other measures.
These arrangements will typically also relate to measures required by means of other
articles, such as those for the appointment of competent persons to assist (organisation
and control), the need to review the assessment (monitoring) and so forth. The
purpose is to require effective management control of the fire safety arrangements
in the premises. Enforcing authorities should take particular note of the need for
arrangements made by the responsible person to be ‘appropriate, having regard to
the size of [an] undertaking and the nature of its activities’. This will also include the
hazards and risks that are present.
The arrangements must be recorded where five or more persons are employed
(whether in one location or spread over a number of locations), a licence is in force, or
an alterations notice requiring such a record is in force in relation to the premises.